Empower Your Practice

Journal for Practice Managers

Free Booking Confirmation Template [Download Now]

booking confirmation template

If you’ve been searching for a free booking confirmation template for your medical practice, look no further.

We understand that running a practice is very costly. That’s why we believe some essential resources should be free.

Medesk is an assistant for clinic managers, collects and presents complex statistics about the work of the clinic in a simple and understandable way, that makes it easier for the manager to make both operational and strategic decisions.

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While there are plenty of free templates online, when it comes to medical practice, you have to make sure certain requirements are met. That is why it’s so important to choose a professional booking confirmation template.

Here are two free booking confirmation templates we have drafted for you to start using at your clinic:

Free Booking Confirmation Template

Booking Confirmation Template Version 1

Subject Line: Your (Practice Name) Appointment Confirmation


Dear (Client Name),

We look forward to seeing you at (Practice Name) on: (Appointment Date) at (Appointment Time)

You have booked an appointment for (Appointment Time) on (Appointment Date) with (Practitioner Name).

In case you have to change any of the appointment details, please let us know as soon as possible. You can give us a call at (Contact Number) or update your appointment details at (Link to Booking).

If you haven’t already, please take a look at our Cancellation Policy (link) and our Important Information page.

We look forward to seeing you!

Kind Regards,

The (Practice Name) Team

(eSignature, practice location, email address, and contact number)

Booking Confirmation Template Version 2

Subject Line: Thank you for making an appointment with (Practice Name)


Hello (Client Name),

We are happy to welcome you at (Practice Name). You’ve just taken an exciting step in your wellness journey and we’re so glad to be a part of it.

You’ve booked (Duration of Appointment) on (Appointment Date) with (Practitioner Name) for (Treatment).

You can view all the detailed information regarding your appointment here (link).

Please also take a moment to review our Cancellation Policy (link) and Important Information page.

See you soon!.

Best Regards,

(Practice Manager)

(eSignature, practice location, email address, and contact number)

6 Reasons Why You Should Use a Professional Template

#1. It Looks Professional

The first reason to use a professional free booking confirmation template is a no-brainer. It makes you look more professional.

Typos, syntax errors, and spelling mistakes can make you look bad in your patients’ eyes. Of course, being a writer is not exactly part of a doctor’s job description, but these kinds of mistakes can still affect your perceived trustworthiness.

On the other hand, a professional booking confirmation template is polished and refined, making you and your practice look even more reliable.

#2. You Can Re-Use it

The great thing about using a free booking confirmation template is that you can re-use it as many times as you need.

#3. You Won’t Forget Any Important Details

One of the biggest reasons to use a free booking confirmation template is to make sure you don’t accidentally leave out any important details.

Your booking confirmation should include:

  • The appointment date, time, and address.
  • Any relevant additional information including requirements such as forms that need to be filled out and submitted prior to the appointment.
  • Prices for any of the services expected during the patient’s visit.
  • A way for patients to update or change their booking.
  • A link to your clinic’s cancellation policy.
  • Your clinic’s contact information.

#4. It Is Versatile

While a template is, by nature, meant to standardize your communication with patients, it can also be versatile. A professional free booking confirmation template should be designed in a way that will accommodate any situation and can be used for any patient.

It is also versatile since you can easily convert it to a PDF format, download it, e-mail it, or print the Booking Confirmation.

#5. It Saves Time

A free booking confirmation template can save your staff a lot of time. Though it might not seem like the most complicated task, drafting booking confirmation emails can take up a lot of time. Especially long term.

While 30 minutes a day may not seem too much compared to 15, the minutes stack up over time.

With booking confirmation templates, your staff won’t have to worry about writing the emails - they will simply have to enter the data and hit send.

Online booking increases the number of patients, registering from the site, distributes the doctors’ workload and removes a part of the calls from administrators.

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#6. It's Free

Best of all, using a free booking confirmation template will cost you nothing!

There are plenty of costs associated with running a medical practice already. And there aren’t too many free resources that are as useful as these templates. So a free booking confirmation template is a great way to cut back on spending.

Despite its low investment price, its value is still high, saving your clinic lots of time, making the booking process more efficient, and making your look more competent.

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