10 Healthcare Marketing Tools to Grow Your Clinic in 2025: Automate, Attract, Retain

In 2025, growing a private healthcare business means more than just offering great care—it requires smart marketing tools to attract new patients, improve retention, grow reputation, and simplify admin tasks. The right platforms make marketing strategies more effective with tools like:

• automated reminders
• CRM-driven email campaigns
• review management
• and real-time scheduling.

Whether you're a solo physiotherapist or running a busy group GP practice, you’ll find the marketing tools that can help you compete, convert, and connect. Be ready to face real-world stories, features breakdowns, and what makes Medesk, HubSpot, Mailchimp, SEMrush and other platforms unique.

Which Marketing Tools Help Clinics Grow in 2025?

Before we answer this question, check our quick table—we have sorted the best digital marketing tools by clinic types:

Best Tools by Clinic Type

Haven’t found your small private practice type? Don’t’ worry: read on and see how modern marketing platforms help healthcare providers build trust and grow revenue in different specialities. All 10 tools will suit your clinic, take our word for it. Let’s get started.

1. Medesk—A Growth Advisor Inside Your Clinic

Starting price: $32/month. Has a 14-day free trial.

Medesk combines marketing and operational tools into a cloud-based platform, offering customer relationship management, automated reminders, online booking, and review prompts. Its analytics dashboard tracks patient acquisition channels, helping clinics optimize marketing campaigns.

According to Medesk’s internal data, clinics using its analytics feature see 25% more patient rebookings over 90 days.

Imagine sending personalised SMS reminders, gathering Google Analytics and reviews automatically, and triggering rebooking emails—all from the same dashboard where you manage appointments and patient files. “It's like having a growth advisor inside my clinic.”— that’s what happy clients say about the platform.

Here is another definite advantage: you can download patient data and create personalized email marketing campaigns thanks to the collaboration between two marketing leaders: Medesk and MailChimp. It helps you to see which follow-up approaches generate the best response:

Pros:

• Saves you budget by combining CRM, EHR, and marketing tools. Get more, pay less.
• Patient segmentation for targeted campaigns attracts 20% more potential patients compared to general mailings.
• Smart reminders and online review requests build long-time patient relationships.

The platform requires initial setup time up to 8 days, but onboarding is guided and UK-based with a dedicated support team.

User voice: “I no longer need to check papers or Excel to know if the month was good. Medesk tells me in seconds.”

2. Boost Your Referral Marketing with Mailchimp

Starting price: $20/month+. Has a free trial period.

Mailchimp is often the first tool small clinics try—and with good reason. It’s simple to use, affordable, and offers well-designed templates. Clinics use it for appointment reminders and wellness tips, boosting open rates by 20%.

Dr. Harris, a solo osteopath in Bristol, grew his monthly newsletter from 60 to 400 subscribers, just by linking a signup form to his website and social media and using Mailchimp’s automation to send appointment reminders and wellness tips.

And here is the good news: you can integrate Medesk and Mailchimp and create an AI-powered marketing automation tool that will boost your conversion rate and try it for free! Just start a Medesk free trial and switch on the integration.

Pros:

• Easy to launch even for non tech-savvy users.
• Beautiful email templates suit every healthcare organization.

It has no clinical or scheduling integrations, but you know how to solve it: just integrate Mailchimp with Medesk or PracticePal practice management software.

User vocice: “I love the visual elements of mailchimp. It’s easy to navigate and simple and the training and help facilities are excellent if you’re not sure.“

3. HubSpot: Best for Clinics with In-House Marketing Teams

Starting price: $15/month per seat for small teams. Has limited free features.

HubSpot is a powerhouse if you have a marketing coordinator or team. It offers deep customisation, lead-tracking, and multi-touch automation workflows. For a group podiatry practice looking to scale across locations, HubSpot made it easy to track where leads were coming from and which campaigns led to actual bookings.

HubSpot’s CRM and Marketing Hub excel at automating personalized email campaigns, tracking patient interactions, and analyzing campaign performance. Its drag-and-drop email builder simplifies creating health newsletters, while segmentation ensures targeted outreach.

That said, it can feel overwhelming for solo practitioners. But if you’ve got the staff and budget, it’s an engine for growth. The learning curve can be steep for small teams, but HubSpot’s detailed analytics make it worth the effort for data-driven clinics.

Pros:

• Highly detailed marketing dashboards inside its CRM system.
• Deep lead tracking and contact scoring for effective marketing performance.

HubSpot has an expensive and complex setup but it’s incredibly powerful once configured.

User voice: “HubSpot's CRM gives sales & marketing personnel of all experience levels an easy to use, highly intuitive and logical interface, that makes the likelihood of full adoption high”.

4. Doctify. Best for Building Reputation with Verified Reviews

Starting price: custom

In a world where 73% of patients read reviews before booking, Doctify helps clinics collect, manage, and display patient feedback. Doctify sends automated review requests post-visit, ensuring your happy patients become your best advocates.

The platform is careful: the opportunity to share impressions appears only after an appointment with a doctor. Analytic Suite gives you the ability to track your real-time review performance:

• filter reviews
• gain insight into clinic performance
• and monitor the impact of changes you've made to your practice based on reviews.

Pros:

• Doctify offers an integrated booking system. Patients can view available time slots and choose the most convenient time for their visit.
• Boosts local SEO and patient satisfaction.

Doctify cost for providers can vary based on the country and type of provider. For example, general practitioners in some regions have access to special rates as low as $20 per month for initial signups.

User voice: “This is one of the best review apps to understand about any hospital while reviewing the reviews. Their healthcare reviews help me find the best doctor and dentist”.

5. Pabau, Tailored for Aesthetic and Cosmetic Clinics

Staring price: £49/month. No free trial.

If your practice offers skin treatments, injectables, or cosmetic procedures, Pabau has niche-specific features: before-and-after photo tracking, loyalty programmes, and aesthetic consent forms.

The platform offers 50+ prepared report templates that you can modify and edit to suit your needs. Analyse sales, customers, receptions, finances, and KPIs of your business as a whole.

Pabau's artificial intelligence can automatically respond to reviews for you and publish the best ones on your site. To make customers leave more reviews, use the built-in question bank with survey questions for any of your services. It’s convenient: you can do all this without leaving the platform.

Pros:

• Gorgeous UI and great for aesthetics.
• Digital forms and before/after tracking is great to attract target audience in social media.

Though Pabau has a pack of great features for marketing efforts, it’s mostly suitable for beauty/wellness. But still, it works well for GP or physio with visuals needed.

User voice: “I love how I can customise the client profiles and treatment notes to match my business.”

6. Google Business Profile for Free Local Visibility

This free tool is a clinic's secret weapon for local search engine marketing. Claim your profile, add services, photos, opening hours, and most importantly: link your online booking page with healthcare services.

Clinics that actively manage their Google Business Profile often appear in the top 3 map results — resulting in more direct bookings.

Pro Tip: Use Medesk’s automatic review request feature to drive more Google reviews post-appointment.

Pros:

• Access data on how patients find the clinic, where they are coming from, and what actions they take (e.g., visiting the website or calling the clinic).
• Integrate appointment booking through supported scheduling partners.
• Patients can ask questions directly on the GBP profile, and the clinic can respond publicly.

There are no costs associated with creating or maintaining a profile. However, you may choose to invest in Google Ads to enhance visibility in search results.

Remember: you profile needs regular updates and answers. But it’s easy to manage once set up.

7. Brevo: Multichannel Messaging for UK clinics

Starting price: $8.08+/month. Has a free plan.

Sendinblue, now known as Brevo, lets clinics send SMS, email, and even WhatsApp campaigns from one place. One UK dental practice used Brevo to set up a post-treatment workflow that triggered a satisfaction survey, a reminder for checkups, and a request for a Google review—increasing their referrals by 30% in just eight weeks.

Pros:

• Versatile platform that supports both email marketing and SMS outreach.
• Excellent for building data-driven campaigns and automating repeat interactions.

Unlike Medesk, Brevo wasn’t created with healthcare professionals in mind and it analytics lacks some specific metrics like Appointment Utilisation Rate. Medesk connects this metric directly to revenue impact, showing exactly how improving utilization by even a few percentage points directly increases your bottom line.

User voice: “Brevo is an excellent email marketing and customer engagement tool with the capability to personalize messages and automatically send them to your customers, based on their behavior.“

8. Hootsuite: Social Media Scheduling Made Easy

Starting price: €99 per month per user. Has a free trial.

Hootsuite’s bulk scheduler and mention-tracking let clinics manage social media content marketing efficiently. A dental office reported a 70% spike in engagement after using Hootsuite for patient-education videos.

Hootsuite’s social listening, powered by Talkwalker, allows clinics to monitor conversations about their brand, services, or industry trends in real time. For example, a dental practice can track mentions of “teeth whitening near me” to join relevant discussions and attract local patients.

You can also create and manage ads alongside organic posts, using Canva templates and an AI caption generator to craft compelling content. The platform’s ad analytics track performance, helping clinics optimize campaigns. For instance, a healthcare company saw a 42% increase in job applications using Hootsuite Amplify for targeted ads.

Pros:

• Manage multiple platforms (Facebook, Instagram, LinkedIn, X, etc.) from one dashboard, streamlining workflows for busy clinics.
• AI tools, scheduling, and unified inbox save 130 hours annually, letting staff focus on patient care.
• Custom reports and competitor benchmarking provide insights to refine campaigns, boosting ROI.

At the same time, the platform’s extensive features can overwhelm new users, requiring 2–3 weeks to master (user reviews). Some users report issues like failed post uploads or Instagram carousel limitations (e.g., 10-image cap), though updates are frequent.

User voice: “Hootsuite is great, however it became too expensive to justify when there were free tools we could use for our clients like Meta Business' scheduler, LinkedIn Scheduler and Databox for free reports.”

9. Running SEO & PPC Campaigns? Try Semrush

Starting price: $139.95/month.

Semrush powers medical SEO with keyword research, Google rankings, competitor analysis, and site audits. Clinics using it report 30% more organic traffic by targeting high-intent keywords like “urgent care near me” (Semrush data).

A fertility clinic used it to identify top-performing blog content and build PPC campaigns that brought in 300+ qualified leads.

Semrush’s Social Media Toolkit supports platforms like Facebook, Instagram, LinkedIn, and Google Business Profile, helping clinics manage posts and ads. Key features include engagement metrics and competitor activity, and paid social campaigns optimization.

Pros:

• Industry-leading keyword database (21.1 billion keywords) for precise targeting.
• Comprehensive site audits improve technical SEO, enhancing patient engagement and trust.
• AI-powered recommendations (e.g., Copilot summaries) simplify analysis for non-experts.

However, the platform has limited internal link analysis compared to Ahrefs, which may affect content optimization. Another disadvantage is the price, which can be quite steep.

User voice: “My experience has been good. This has been such a great tool for SEO work and I wish the pricing was more reasonable for small businesses.”

10. Wix Healthcare Templates—Easy Website Design for Clinics

Starting price: $17/month. Free trial is available.

Need a website that converts without hiring a designer? Wix offers medical-themed templates, built-in booking tools, and SEO tags.

These templates are fully customizable with drag-and-drop functionality, enabling clinics to create stunning websites without coding expertise. Key marketing tools include Wix Bookings, Wix Stores, Wix Blog, Wix Video, and Wix Forms, which collectively help clinics attract patients, manage appointments, and promote services.

Pros:

• Combines website building, bookings, eCommerce, and blogging, reducing the need for multiple tools.
• Over 50 health and wellness templates cater to clinics, therapists, and fitness professionals, ensuring professional branding.
• Supports growth from solo practices to multi-location clinics with flexible plans.

But Wix’s CRM features are basic compared to Medesk or HubSpot, lacking complex patient tracking or automation.

User voice: “Once the website is set up, it is so easy to maintain, update, explore new features, and edit. Even our non-tech staff members can manage updating parts of the website with very little training.”

What Features Should Private Practices Look For in a CRM?

When choosing a healthcare CRM, look beyond email blasts. Clinics need tools that:

• Ensure HIPAA/GDPR compliance
• Segment patients for tailored outreach
• Trigger appointment reminders automatically
• Collect verified patient reviews
• Sync with calendars and EHR
• Deliver reports and insights in an analytics dashboard

Why Medesk Marketing Tools Stand Out

Medesk helps private clinics grow with an integrated CRM, real-time appointment tracking, automated follow-ups, and online review prompts.

Clinics using Medesk’s marketing suite report:

• Up to 40% higher patient return rates
• 28% lower no-show rates
• 25% more rebookings within 90 days

Our analytics dashboard pinpoints high-performing channels, making it a top choice for solo practitioners and small private practices. From telehealth to reputation management, Medesk acts as both your clinical coordinator and marketing manager—in one intuitive dashboard.

Stay fully booked and financially secure. Start Medesk free trial today ↓